Reviewing and updating your people policies

Reviewing your people policies

The Christmas party may be all about fun and festivities, but a solid foundation of clear people policies can help ensure that everyone has a safe and positive experience.

Taking a little time to review and communicate key policies before the celebration can prevent misunderstandings and set expectations, without dampening the festive mood.

Reviewing key policies

Before the event, it’s a good idea to look over policies that may come into play at a work-related social gathering. These include:

Drugs and alcohol policy: Clearly outline the company’s stance on responsible drinking and drug use at work events. If there’s a limit on alcohol (such as drink tokens), let employees know in advance. Emphasise that moderation is encouraged, and remind everyone that illegal drugs are strictly prohibited.
Sexual harassment policy: With the recent updates to the Worker Protection Act, it’s more important than ever to prevent harassment at work events. Your policy should clearly state a zero-tolerance approach to harassment and outline how employees can report any issues that arise.
Grievance procedures: Make sure employees know how to raise concerns if they feel uncomfortable or experience inappropriate behaviour. A clear grievance procedure helps reassure employees that any issues will be taken seriously and handled professionally.

Creating an event Code of Conduct

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While your main policies cover the essentials, a brief, friendly holiday code of conduct can provide party-specific guidance.

This doesn’t need to be formal – just a few points to set expectations for the event.

Consider including:

A light reminder that, while everyone is there to have fun, professionalism and respect are expected. Encourage employees to enjoy themselves but to keep interactions friendly and considerate.
Reiterate any guidelines around alcohol and drugs, letting employees know that responsible drinking is encouraged and that illegal substances are not permitted.
If there’s a specific theme or dress code for the party, include a note about it. This prevents any surprises and ensures everyone feels comfortable with what to wear.
A gentle reminder to be mindful about what’s shared online. Encourage employees to capture memories but to avoid posting anything that might make colleagues uncomfortable or reflect poorly on the company.

Communicating policies to the team

Once your policies and guidelines are set, share them with employees in a friendly, straightforward message. A few days before the party, send a quick email highlighting key points – keeping the tone upbeat and positive, so it feels like a helpful reminder rather than a list of rules.

Encourage employees to reach out with any questions, and let them know who they can speak to if they need support during the event. Clear communication shows that you’re committed to everyone’s safety and wellbeing, making it easier for the team to relax and enjoy the celebration.